EMR Coordinator-Description

You are more than an employee at Take Care, you are a valuable and essential member of our award-winning team. Each employee contributes directly to Take Care’s growth and success. If your work ethics combine compassion, commitment, integrity, professionalism, and you enjoy caring for others, we are interested in hearing from you. Take Care strives to take care of our employees and to show respect and care. Being a part of Take Care’s growing team gives you a sense of satisfaction in helping others with the added benefit of maintaining a personalized, flexible schedule.

Take Care offers competitive compensation and a great office environment. In addition, we offer a full benefits package which includes: health, vision and dental insurance, paid holidays, paid time off, and 401(k) Retirement plan.


The purpose of this role is to maintain electronic medical records per HIPAA and process requirements, monitor the electronic telephony system and troubleshoot exceptions in coordination with scheduling, nursing and accounting.

Responsible To:

EMR Manager

Required Skills & Experience:

  • Ability to communicate professionally and effectively in both oral and written form with the ability to ensure consistency through communications and to communicate complex information in an understandable format
  • Strong customer service skills including the ability to respond tactfully, professionally, and maintain composure under pressure
  • Ability to multi-task while maintaining a strong attention to detail
  • Expert level Computer Skills with the ability to work within multiple computer applications at the same time
  • Ability to take direction and work independently
  • Effective time management skills and the ability to organize and prioritize workload, meet deadlines, handle multiple priorities and work with minimal supervision
  • Excellent problem solving abilities with the ability to take initiative and use sound judgment
  • Demonstrated ability to develop positive working relationships and maintain a respectful work environment
  • Ability to handle stress and stressful situations
  • Ability to establish trust and maintain strict confidentiality

Required Education & Experience:         

  • High School Graduate with A.A. Degree in Office Administration preferred
  • 2+ years experience working in an office setting in an administrative role, preferably in a healthcare environment
  • Strong computer experience (MS Office, Database management, etc.) including working within multiple computer applications at the same time; or an equivalent combination of education and experience sufficient to successfully perform the duties of the position

Essential Job Duties:

  1. Maintain medical records by sorting and recording receipt of medical documentation per process requirements
  2. Track missing documentation
  3. Review documentation for completeness, identify discrepancies and/or missing information
  4. Follow-up with caregivers to ensure completion and collection of documentation
  5. Electronically file/maintain medical documentation per process requirements—this includes evaluating process issues and recommending and implementing any approved changes to resolve those issues
  6. Audit medical documentation including insurance paperwork per client plan service requirements
  7. Work closely with the Insurance Coordinator to ensure medical records documentation meets insurance company or veteran’s administration requirements. This includes learning about and staying current with the requirements of individual insurance companies and the veteran’s administration
  8. Support training of caregivers and office staff on use of latest technologies for documentation
  9. Backup for the maintenance of nursing and EMR supplies for the Sarasota office/copy room/outer offices including ordering and tracking of supplies, so they are received in a timely manner utilizing cost effectiveness
  10. Backup for Nursing Coordinator tasks including, but not limited to:
    1. Process and track client POCs (plan of care), physician correspondence, discharges, and other support/compliance documentation as required
    2. Tracking and ordering nursing supplies to ensure adequate supplies are on hand and purchases remain within budgetary guidelines
    3. Process, monitor and produce an adequate supply of client admission packets for SRQ Nurses; ensure consistency across all nursing functions
  11. Backup for Front Desk Coordinator as needed
  12. Other administrative office duties as assigned

What Our Clients Have to Say

I was a so nervous about both my parents but knowing they are not driving and that they have someone caring for them and managing their medications on a daily basis was a relief—not sure if I can even explain how much it means to me. I just started a new position in China and knowing my parents are safe is a blessing. You all have worked to establish a way to keep them safe in their transition of accepting care.

Paige, daughter of clients

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